1. Data We Collect

In the course of providing services to our business partners, we may collect and process the following types of information:

• Business Contact Information: Includes names, job titles, email addresses, phone numbers, and other relevant professional contact details of representatives from partner organizations, schools, or language centers.

• Organizational Information: Includes the name of your institution, address, website, and other relevant data you provide to us during registration, service inquiries, or contract agreements.

• Website Usage Data: Includes information regarding how your organization interacts with our website, such as visited pages, access times, and performed actions.

• Cookies and Tracking Data: We use cookies to monitor user preferences, optimize website performance, and improve your overall experience when interacting with our digital platforms.

3. Data Protection Measures

We prioritize the protection of your data and implement robust security measures to safeguard it against unauthorized access, misuse, or loss. These measures include:

• Data encryption during transmission and storage.

• Access control protocols to ensure only authorized personnel can access relevant information.

• Regular monitoring and auditing of our systems to identify and address potential vulnerabilities.

• Contractual agreements requiring third-party service providers to comply with strict data protection and confidentiality standards.

5. Data Retention

We retain business and personal data only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal, regulatory, or contractual obligations. Once the retention period expires, data will be securely deleted or anonymized.

7. Your Rights and Control Over Data

As a representative of a partner organization, you have the following rights regarding your data:

• Access and Correction: Request access to, or updates to, the data we hold about you.

• Data Deletion: Request the deletion of data no longer required for its original purpose.

• Processing Restriction: Request limitations on how we process your data under certain circumstances.

• Withdraw Consent: Opt out of receiving marketing communications or revoke any prior consent for data usage.

To exercise these rights, please contact us using the information provided below.

2. Purpose of Data Processing

We process the data collected for the following purposes:

• Service Delivery: To facilitate the provision of Alma's services, including vocational training program support, contract fulfillment, and collaboration with partner institutions.

• Customer Relationship Management: To maintain effective communication, respond to inquiries, and provide ongoing support to our partners.

• Operational Improvements: To analyze data and enhance the quality, efficiency, and usability of our services and website.

• Marketing Communications: To share updates, service offerings, and promotional materials relevant to your business needs, subject to your consent.

• Legal and Compliance Purposes: To comply with legal obligations, regulatory requirements, or contractual commitments.

4. Data Sharing and Disclosure

We do not sell, rent, or share your organizational or personal data with third parties for their independent use. However, we may disclose data under the following circumstances:

• Service Providers and Partners: We may share data with trusted third-party vendors or service providers to support our operations, such as IT maintenance, data hosting, or service delivery. These parties are contractually bound to use the data solely for Alma's purposes and maintain strict confidentiality.

• Legal Obligations: We may disclose data to comply with legal requirements, court orders, or government regulations.

• Business Transactions: In the event of a merger, acquisition, or restructuring, your data may be transferred as part of the transaction, subject to confidentiality obligations.

6. Policy Updates

We reserve the right to update this Privacy Policy to reflect changes in our practices, legal requirements, or technological advancements. Updates will be effective upon posting on our website. We encourage you to review this policy periodically to stay informed.

8. Contact Us

For any inquiries regarding this Privacy Policy or to exercise your data rights, please contact us at:

• Email: contact@almarecruiting.com

• Address: 1 Le Hien Mai, Thanh My Loi, District 2, Ho Chi Minh City, Vietnam

Note: This Privacy Policy applies to all business partners, organizations, and representatives engaging with Alma's website and services. Alma is committed to ensuring compliance with applicable data protection laws and maintaining the highest standards of confidentiality.