We collect the following types of personal data:
Personal data: Name, email address, phone number, date of birth, nationality, and other information you provide when contacting us or applying for a job.
Employment data: CVs, educational background, work experience, language certificates (e.g. Goethe-Zertifikat B1/B2), and qualifications submitted as part of applications.
Application photos and videos: If you provide us with application photos or video interviews.
Usage data: Information about how you use our website, including pages visited, clicks, session duration, IP address, browser type, and operating system.
Cookies and tracking data: Data collected through cookies or similar technologies (see section 9).
We process your data on the following legal bases (Art. 6 GDPR):
Art. 6(1)(a) GDPR (Consent): If you have consented to processing, e.g. when signing up for the newsletter or optional cookies.
Art. 6(1)(b) GDPR (Contract performance): For conducting the application and placement process as well as fulfilling pre-contractual measures.
Art. 6(1)(c) GDPR (Legal obligation): Insofar as we are legally obliged to process data (e.g. residence and employment law).
Art. 6(1)(f) GDPR (Legitimate interest): To improve our website, security, reach measurement and direct marketing.
For applications, Section 26 BDSG also applies (data processing in the employment context).
We use your data for:
- Processing applications and recruitment processes.
- Matching applicants and employers (dental practices in Germany).
- Communicating important updates, responses to inquiries, and service notifications.
- Improving our website, services, and user experience.
- Fulfilling legal obligations and protecting our rights.
We do not sell or rent your personal data. Your data is only shared with:
- Employers and partner practices for recruitment purposes, exclusively with your express consent.
- Language schools and educational partners in Vietnam, insofar as required for training preparation.
- Service providers (processors under Art. 28 GDPR) who support us in operating the website and our services (e.g. Framer as website hosting, email providers, IT service providers, analytics tools).
- Authorities, where required by law (e.g. immigration authorities, embassies in visa procedures).
We have entered into corresponding data processing agreements (DPAs) with all processors in accordance with Art. 28 GDPR.
Since we place applicants from Vietnam with German employers, data is transferred to third countries outside the EU – in particular to Vietnam.
These transfers are based on:
- Your explicit consent (Art. 49(1)(a) GDPR), or
- The necessity for performance of the contract (Art. 49(1)(b) GDPR), or
- The EU Commission's Standard Contractual Clauses (Art. 46(2)(c) GDPR), where applicable.
We implement appropriate technical and organizational measures to ensure an adequate level of protection even in the case of international data transfers.
Our website uses cookies and similar technologies. We distinguish between:
Technically necessary cookies: These are required for the operation of the website (legal basis: Art. 6 para. 1 lit. f GDPR).
Analytics and marketing cookies: We only use these with your consent in accordance with § 25 TDDDG and Art. 6 para. 1 lit. a GDPR.
Tools used:
- Google Analytics 4
- Meta Pixel
- Framer Analytics
- LinkedIn Insight Tag
- CookieBot
You can adjust or withdraw your cookie settings at any time via the cookie banner.
We store your data only as long as this is necessary for the purposes mentioned:
- Application documents: Up to 6 months after completion of the application process, provided no placement occurs. If placement is successful, according to contractual and statutory retention periods (e.g. § 257 HGB: 6 years, § 147 AO: 10 years).
- Contact inquiries: 2 years after completion of the inquiry.
- Cookie and usage data: Depending on the cookie type, between 1 day and 24 months.
- Newsletter data: Until consent is withdrawn.
In accordance with the GDPR, you have the following rights:
- Right of access (Art. 15 GDPR): Information about your stored data.
- Right to rectification (Art. 16 GDPR): Correction of inaccurate data.
- Right to erasure (Art. 17 GDPR): "Right to be forgotten".
- Right to restriction of processing (Art. 18 GDPR).
- Right to data portability (Art. 20 GDPR): Receipt of your data in a structured, commonly used format.
- Right to object (Art. 21 GDPR): To the processing of your data.
- Right to withdraw consent (Art. 7(3) GDPR): You may withdraw any consent you have given at any time.
- Right to lodge a complaint with a supervisory authority (Art. 77 GDPR).
To exercise your rights, please contact us at contact@almarecruiting.com.
You have the right to lodge a complaint with a data protection supervisory authority. The competent authority is the supervisory authority of the federal state in which our company is based:
Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstr. 219, 10969 Berlin
Phone: +49 30 13889-0
Email: mailbox@datenschutz-berlin.de
Website: www.datenschutz-berlin.de
We use industry-standard technical and organizational measures (TOM) to protect your data from unauthorized access, disclosure, alteration, or destruction. These include in particular SSL/TLS encryption, access controls, and regular security reviews.
However, no method of data transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
We do not use automated decision-making processes, including profiling within the meaning of Art. 22 GDPR.
Changes to this Privacy Policy
We may update this privacy policy from time to time to reflect changes in our practices or for legal reasons. Changes will be posted on this page with the updated effective date. Please check this page regularly to stay informed.
In the event of material changes, we will also notify you by email, provided that you have subscribed to our newsletter.
